The Secretary is responsible for maintaining accurate records and ensuring effective communication within the High Country Minor Hockey Association (HCMHA). Key responsibilities include:

• Communication: Keep members informed through newsletters and emails; monitor the “Rockies” general email inbox and respond, forward, or follow up as needed.

• Record-Keeping: Maintain accurate records of all Association proceedings and manage the Association’s Dropbox folder.

• Annual General Meeting (AGM): Notify members of the AGM location, date, and time; record and distribute AGM minutes.

• Board Meetings: Communicate meeting agendas, take minutes, distribute completed minutes, track action items, and maintain a complete record of all board meeting minutes.

• Season Preparation: Prepare team manager binders and ensure all required documents—HA Medical forms, Town of Black Diamond waivers, and Codes of Conduct—are collected from managers.

• Policy Maintenance: Assist with updating and maintaining the HCMHA Policies and Procedures Manual as needed.

• Additional Duties: Perform other tasks as assigned to support the efficient operation of the Association.

• Term of Office: Serves a 2-year term, with the position becoming available in even-numbered years.